harbor_
Invoice · Harbor Supply · H-771
$2,310.50Approved
Sample data
Nothing gets booked until it adds up.
Rosa pays the bills at Pinecrest Outdoor Co. On Tuesday at 9:00, eight documents are on the Documents page.
Sample data · a fictional outdoor-gear store
Rebuilt screen · sample data
Invoices, receipts and purchase orders read from your files and checked against your records.
Pages this cycle
142 / 500
trial · resets 1 Nov
Awaiting review
2
1 to check · 1 math
Three-way exceptions
1
612.00 above PO
Extracted without edits
87 %
of 47 approvals · 30 days
Eight documents. Two wait for Rosa.
Sample data
In the booksApproved and matched to its order.
$612 over the orderBilled above its purchase order.
apex_
Invoice · Apex Supply Co. · INV-904
$9,812.40Three-way exceptions
For the dockA packing slip moves no stock. Approved, it asks the dock to count.
ps_
Packing slip · Apex Supply Co. · PS-221
—Verified
Couldn’t read itIt says so. Nothing is filled in.
scan_
Other · Extraction failed
—Failed
Still reading · 2Nothing to check yet.
ridgeway_
Other · Not extracted yet
—Extracting
pinecrest_
Other · Not extracted yet
—Queued
Waiting for Rosa · 2Both need review.
inv_
Invoice · NorthPeak Outfitters, Inc. · INV-8812
$14,520.00Needs review (Possible duplicate)
inv_
Invoice · NorthPeak Outfitters, Inc. · INV-8812
$14,250.00Needs review
No due date printed. None made up.
The terms say Net 30. Zerqano leaves the date empty and marks it, for Rosa to fill in.
Sample data
- Invoice #
- INV-8812
- Date
- 2026-09-28
- PO
- PO-1001
- Terms
- Net 30
Rebuilt screen · sample data
Header fields
✓ 9— 1
- Supplier
- NorthPeak Outfitters, Inc.
- ✓ valid
- Invoice #
- INV-8812
- ✓ valid
- Invoice date
- 28 Sep 2026
- ✓ valid
- PO #
- PO-1001
- ✓ valid
- Due date
- —
- — not located
- Payment terms
- Net 30
- ✓ valid
Line 4 was read as 1, not 10.
A misread 1O, with a letter O, became 1. The line stopped adding up, so the invoice stopped too.
Sample data
- NP-4413 Down vest M
- 10 × 97.50 = 975.00
Rebuilt screen · sample data
Totals
14 lines $13,650.00 + freight $600.00 + tax $0.00 = $14,250.00 = stated total ✓; line 4: 1 × $97.50 = $97.50 ≠ printed $975.00
- Lines add up to the subtotal: yes
- Subtotal and charges add up to the total: yes
- Each line: quantity × unit = total: no
Rebuilt screen · sample data
Line items (14)
| # | SKU | Description | Qty | Unit | Total | Line math |
|---|---|---|---|---|---|---|
| 4 | NP-4413 | Down vest M | 10 ✎ corrected | $97.50 | $975.00 |
✓ quantity × unit = total
Rosa typed 108:55, marked corrected
Fourteen lines, added to the cent.
Every line, the subtotal and the total match what is printed. The freight is higher than usual.
Sample data
- Subtotal
- 13,650.00
- Freight
- 600.00
- Tax
- 0.00
- Total due
- 14,250.00
Rebuilt screen · sample data
Three-way · PO-1001 · 1 receipt
Within tolerance
- Freight $600.00 · no PO freight terms; supplier median 3.0 % of subtotal (n = 7) · informational
Higher than usuala note, not a stop
Rebuilt screen · sample data
Totals
14 lines $13,650.00 + freight $600.00 + tax $0.00 = $14,250.00 = stated total
- Lines add up to the subtotal: yes
- Subtotal and charges add up to the total: yes
- Each line: quantity × unit = total: yes
Same bill. $270 more.
A scan of INV-8812 was uploaded on Sunday: same supplier, same number, same date. Its totals don’t add up.
Sample data
inv_
Invoice · NorthPeak Outfitters, Inc. · INV-8812
$14,520.00Needs review (Possible duplicate)
inv-8812.pdf$14,250.00
inv_8812 (scan).pdf$14,520.00
The $270 copytwo digits swapped, one invoice number
The copy can’t be booked.
Rosa approves the PDF with nothing left open. The copy’s totals don’t add up, so it stays out.
Sample data
Rebuilt screen · sample data
Approve & ingest inv-8812.pdf?
Approving writes the document to your records. The server checks every item again.
What will be written
An invoice and its 14 lines (invoices, invoice_items).
Nothing is open: every required value is located and checked.
CancelApprove & ingest
ApprovedApproved. Written: 1 invoices row, 14 invoice_items rows.
Approved: its values are in your records and can no longer be changed here.
inv_
Invoice · NorthPeak Outfitters, Inc. · INV-8812
$14,520.00Needs review
The totals don’t add up · 1 field to check
Needs review · Possible duplicate
Can’t be bookednot even with a reason
Where every document stands.
Sample data
Free: 20 document pages a month.
14 days of full access with 500 pages · No card required
Always on
- On uploada copy of a file you already have is caught before a page is charged
- Every linechecked against the total printed beside it
- Missingstays empty and is marked for you to fill in
- By defaultnothing is booked until someone approves it
Sample data · a fictional outdoor-gear store · not a customer’s results
What the Documents page does
- Upload or scan the document into the shared document workflow.
- Run extraction, classification, and duplicate checks with confidence attached.
- Review, reclassify, or approve the result when needed.
- Route the result into invoices, purchase orders, sales orders or expenses.
Questions
Can Zerqano read my email inbox?
No. Documents have to be uploaded as PDFs or images. Nothing is read from a mailbox.
Why does this sit beside planning and purchasing?
Because invoices and purchase orders carry the costs, quantities and dates those workflows depend on. Documents uploaded on the Documents page wait for your review before anything is saved, and fields that need a look are flagged.
Does reading a document use my plan allowance?
Yes. Each page sent for reading counts against the document pages your plan includes.