Intake mode
PDF + photo receipts
Design partner
Foodservice / wholesale intake
Foodservice wholesale: invoice PDF → operating signal
An invoice-heavy wholesale team is validating document intake that updates cost and coverage only after a human confirms the extraction.
Problem
What was breaking
Supplier PDFs and photo receipts forced retyping before inventory or cost could move. Exceptions piled up in email threads nobody owned.
Workflow
What they run now
Documents land overnight. Extraction proposes line items and mismatches. Operators approve or correct in the morning; approved facts feed inventory and procurement context.
Document intelligence with human approval
Results
Early proof signals
Primary handoff
Documents → ops signal
Trust gate
Review before write
Operator note
“The win is not OCR for its own sake. It is getting the invoice into the same queue that decides the reorder.”
Ops manager · design partner (anonymized)
Security by default
Tenant isolation, approval gates, and encryption are part of the operating loop — not an enterprise add-on.
TLS 1.3 · AES-256Row-level securityHuman approval gatesAudit logSOC 2 Type II in progress
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