The decision
What to put on each supplier’s purchase order this cycle, in what quantities, and whether to add lines to reach free freight.
Replenishment planning
Replenishment planning that ends in a draft purchase order you can review.
Zerqano turns the products that need an order into one draft purchase order per supplier. It sizes each line from the reorder rule, groups lines by supplier, checks the minimum order and free-freight threshold, and can propose a top-up to reach free freight. Nothing is sent to a supplier until you send it.
Real screen · sample data
Sample data. One draft for Cedar Ridge Shelterworks: four lines, $6,672, minimum order met, free freight reached. Nothing has been sent to a supplier.
In plain words
The decision, the evidence, the outcome.
Knowing what is low is half the job. The other half (how many, from which supplier, whether the order meets the minimum, whether to add a few lines for free freight) is rebuilt in a spreadsheet every week.
The evidence
- Each line’s quantity from its reorder rule, with unit cost and value: in the sample, 48 four-person tents at $72.00 = $3,456 and 40 sleeping bags at $39.00 = $1,560.
- The supplier’s terms against the order: $5,016 against a $2,500 minimum (met) and a $6,600 free-freight threshold, $1,584 short (sample data).
- A top-up of two lines worth $1,656 (12 two-person tents and 40 sleeping pads) that brings the order to $6,672 and reaches free freight (sample data).
- The supplier’s delivery record beside the order: 71.4% on time across 14 deliveries and a 96.2% fill rate (sample data).
The outcome
One draft purchase order per supplier, with quantities you have checked and the reason for each line. It stays a draft until you send it.
The problem
Where it goes wrong today.
Quantities, supplier terms and freight thresholds sit in different places, so orders go out under the minimum, pay freight they could have avoided, or pile up slow stock to get over a threshold.
The list is not an order
A list of low products still has to be split by supplier, sized and typed into a purchase order.
Freight thresholds are missed
An order just under the free-freight line pays shipping, or gets padded with whatever is to hand.
Quantities have no reason attached
By the time the order is approved, nobody can say why it was 48 and not 30.
How it works
From your data to a decision you can check.
What it does
- Size each line from the product’s reorder rule, counting stock already on order, and round up to the supplier’s minimum and pack size where they are recorded.
- Group everything due into one draft purchase order per supplier, and list products with no supplier separately so you can assign one.
- Show each supplier’s progress to its minimum order value and free-freight threshold.
- Propose a top-up to reach free freight: 14 days of extra cover on that supplier’s faster sellers, skipping anything that would end above 45 days of cover, and never more than 10% past the threshold.
- Let you edit any quantity before drafts are created, and undo the drafts after.
- Show the supplier’s measured on-time rate and fill rate beside the order, once there are at least 3 deliveries to measure.
- Open Purchase orders, Consolidate. Lines that are out of stock, order now or order this week are grouped by supplier.
- Check each supplier’s minimum order and free-freight progress, and accept or skip a proposed top-up.
- Edit any quantity, then create the drafts: one draft purchase order per supplier.
- Review the draft in Orders and send it to the supplier yourself, or undo the drafts.
Fit and trust
Who it is for, and what you can rely on.
Who it is for
Buyers and owners who turn a reorder list into supplier orders by hand.
What you can rely on
- Nothing is sent to a supplier without you. Drafts are saved for review; an order goes out only when a person sends it.
- Free freight saved is shown only when the supplier’s freight cost is recorded. Without it, the saving is shown as not available.
The story page
Know what to buy, when, and why.
Turn replenishment pressure into faster, better-governed procurement decisions with supplier and document context attached.
Questions
What people ask about replenishment planning.
How does Zerqano decide how much to reorder?
Each product has a reorder rule: when stock on hand plus stock on order falls to the reorder point, order enough to reach the order-up-to level. Stock already on order is counted, so you do not order twice. Where a supplier minimum quantity or pack size is recorded, the quantity is rounded up to it and the extra units and cash are shown.
Which products go on the draft purchase order?
Products marked Out of stock, Order now or Order this week with a recommended quantity above zero. You can tick or untick lines and edit each quantity before the drafts are created. Products on Watch are not included until they move up.
How are lines grouped?
By the supplier on each product, so you get one draft purchase order per supplier. Products with no supplier are listed separately and are not drafted until you assign one.
How does the free-freight top-up work?
When an order is below a supplier’s free-freight threshold, Zerqano looks at that supplier’s other products with measured sales, a recorded cost and a lead time. It adds 14 days of cover to the fastest sellers first, skips any product that would end with more than 45 days of cover, and stops before going more than 10% past the threshold. You see the inventory added against the freight saved, and you decide.
Where do minimum order and free-freight figures come from?
From the supplier terms you enter: minimum order value, free-freight threshold, freight cost and quoted lead time. An empty field means "not recorded", never zero, so Zerqano does not claim a saving it cannot check.
Does Zerqano send the order to my supplier?
Not by itself. Creating drafts saves them as drafts, and the confirmation says "Nothing has been sent to a supplier." When you are ready, you send an order from the Orders tab by email or WhatsApp, and the supplier can confirm or propose changes through a link without an account.
Can I undo drafts I created by mistake?
Yes. The confirmation has an Undo drafts button that removes the batch you just created. Until you send it, a draft is only a record in Zerqano; your supplier has not seen it.
Does it check whether the supplier is reliable?
It measures each supplier from your receipts over the last 180 days: on-time rate, fill rate, average and slow-case lead time. A supplier needs at least 3 deliveries for these figures; with fewer, Zerqano shows a dash and says how many deliveries it has.
Does this replace my purchasing or accounting system?
No. It decides what to reorder and prepares the purchase order. It does not make payments, send EDI messages or replace the system where your purchases are booked.
Try it on your own data.
Free for up to 150 SKUs · 14 days of full access · No card required
Sample data · a fictional outdoor-gear store · not a customer’s results